Time to use 5S concept in schools

What are the phases in 5S as a tool to be used in the classroom

 The 5S framework requires observation and analysis of an environment, searching for and removing unnecessary waste or clutter, as well as collaborating with those in the environment to achieve long term sustainability. There are 5 pillars to consider:

Phase 1 – Sort:

Sorting through creative materials, books, visual aids, and any other supporting resources in the classroom allow teachers to identify what is of true importance and what is clutter. Keeping only that which is genuinely needed to produce quality learning should be kept. A minimalistic environment has shown to create calm and has fewer distractions so learners can concentrate on the work at hand.

Aim of phase 1 – sort:

• Increase the amount of usable space in the classroom
• Avoid injury by removing potential obstacles such as boxes, toys etc.
• Reduce potential distraction because of clutter

 Phase 2 – Set in Order:

Teachers must ensure that items are properly organised, placing items that are used regularly in easy to access areas. Each item should have a designated place and be returned to its place after use. Stacking should be limited to items that are not used regularly and should be out of reach, only to be accessed when used. Using containers and labels to organise loose items will also contribute to an uncluttered environment.
Aim of phase 2 – order:

• Create a workflow in the classroom that is logical and that reduces excessive movement
• Improve teaching time as less time is spent on looking for items
• Build learner confidence as they are familiar with their environment

Phase 3 – Shine:

Taking proactive steps towards cleaning the environment is a sure method to induce purpose driven work. A clean environment produces pride and a willingness to be present. Cleaning should include routine tasks that can be shared between learners allowing them to enjoy the fruits of their labour. Mopping, dusting, organising the environment are examples of cleaning activities in the classroom.
Aim of phase 3 – shine:

• Ensure classroom safety
• Instil a sense of pride in the environment
• Easy detection of any maintenance requirements

Phase 4 – Standardise:

This is where the teacher will make rules for how the tasks related to the first 3 phases will be performed. Implementation plans (who is responsible for what task) and schedules (days and times when the tasks should be done) can be created as a reminder of the processes and tasks to be completed. Each learner should have equal opportunity to contribute.
Aim of phase 4 – standardise:

• Ensure that phases are implemented at regular intervals
• Make quality assurance easy

Phase 5 – Sustain:

Using the 5S model is not a once-off activity. It is a process that should be repeated continuously to maintain the highest standards in the classroom. The completion of tasks should be evaluated for quality. The aim is to develop a sense of self-discipline in the classroom over time.
Aim of phase 5 – sustain:

• Maintain a pleasing and efficient environment
• Produce self-disciple through repetition
• Create a sense of inclusion and cohesion because of teamwork and shared

 What are the benefits of using the 5S system in schools 

Applying the 5S system in schools have many intended and unintended advantages and both learners and educators reap the rewards for their efforts.

The system creates an enjoyable environment where children can move freely and work without distractions. Teachers in turn can spend their time effectively teaching learners who are engaged and actively participating.

Classroom productivity increases as learners spend less time looking for items, they need in order to participate in a lesson. Because of the organised class layout and lack of obstruction, learners access their desks quicker and get to work more rapidly than in unstructured classrooms.

The increase in space that is produced by the uncluttering of the classroom leads to better safety for all learners. Fewer injuries are documented.

Walking into an environment that is clean, visually attractive, and uncluttered at all times increase student motivation and their level of commitment to their work. As a result, there is improved learner morale and typically students display a positive attitude towards their peers, teachers, and classroom.

 Tips for teachers to successfully implement the 5s system in the classroom 

• Observe how learners interact with the classroom environment and identify potential problems
• Plan the 5S classroom paying attention to the layout, clutter, access to equipment and aids, obstacles and overall cleanliness and neatness.
• Get buy-in from the students and make it a project that they enjoy. Make them aware of the progress they make and praise them for their participation and quality of work.
• Make changes if something does not work as intended. Always optimise to achieve the desired outcome.
• Use tools to organise, clean and create order. Some examples are:
  • Tags, labels and signs
  • floor markings
  • containers
  • mops, brooms, soap and cloths
• Set-up a schedule for sustainability so that each student is aware of their responsibilities. Ensure that the classroom is left in an organised and clean state every day, so things do not get out of hand.

There are many benefits to employing the 5S system in the classroom. It is not expensive to do and with some time and effort the classroom can become a haven for learners as well as educators.

Productivity SA is dedicated to improving workplace productivity and growth. It is in our interest that school going children become productive adults. Small steps eventually become great strides, so we encourage teachers to employ the 5S system to create a learning environment that works. For more information on the work that Productivity SA does, visit our website