2020 threw a wrench in everyone’s plans and sapped productivity for months. This year, we have to make an effort to make 2021 a better year while adjusting to the new world of work. Some of the workforces have returned to the offices, but the majority still need to be productive where offices and homes blend into one.
We may still be facing Covid-19, lockdown and economy uncertainty for months, but integrating clever and healthy new habits into your daily routine should secure productive efficiency. This is critical, especially where workflows won’t always be constant. You’ll be swamped some days, and other days you will have to look for ways to fill your time with productivity. The key is to have a strategy, to rebuild your focus, develop mental resilience, and find a sense of calm in an otherwise turbulent world.
Here are 5 clever ways to inject new and positive energy into your daily productivity:
Start with the ‘Why?’
You probably know about Simon Sinek’s The Golden Circle, which emphasises that the ‘Why’ is probably the most important message that an organisation or individual can communicate. It’s what inspires others to action. Putting tasks in context can motivate employees to tackle them. Explain and make sure everyone understands how each piece of work will impact a project, how it will benefit the organisation or customers/clients, and how it could count toward their personal development. The more informed the team feels, the more eager they tend to get tasks done.
Write better emails
Don’t waste time having meetings unless you really need to. Schedule it first thing, have a plan and don’t invite employees that don’t want to be there. In the end, make sure that everyone leaves with a list of next steps. Otherwise, write better emails.
Emails are one of the most significant challenges of productivity in the modern workplace. So the solution is to send fewer, better emails. Refrain from sending emails on appraisals, getting information, and sharing jokes. Schedule set hours of the day to answer emails – ideally first thing in the morning and after lunch. Send an email like you’d like to receive emails. Always use a subject line, be concise (refrain from long emails), clear at the outset what actions you’re asking for, and have a cut-off time.
Break up your day
Your day can become monotonous with many hours spent in front of the computer. Break up your day and take short, frequent breaks. The aim is to make working from home feel as normal as possible. Follow your pre-Covid routine – shower in the morning, take a walk or drive for quality coffee and refresh during breaks. Most people use the Pomodoro Method, where you work for 25 minutes, and rest for 5 minutes. After 4 cycles, take a more extended break – this increases focus and prevents burnout.
Focus on helping others
When you’ve accomplished your daily tasks, support your team by offering assistance in other tasks or projects. One of the most common qualities of people with high job satisfaction and happiness is helping others. It can shine a light when you’re feeling stressed and overwhelmed. When people have shared values and connection, they are more likely to feel positive about their work, which improves productivity significantly, especially within the team.
Networking and professional development
Carve time out of your day for networking and professional development. Even if you’re not job searching, it could benefit your productivity; especially when coming across resources that you could implement into your tasks. Check in with past clients, colleagues and continue to network. Continuing to build your professional circle and learning from mentors within your field is an important thing to do to build your career and productivity. Take time to get involved in conversations and share your opinion on professional social platforms, such as LinkedIn. You’ll be amazed by what and who you discover.
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